Awards from the CEF
To improve the training of our graduate students (M.Sc. and Ph.D. level, not Post-Doctorates), training courses, internships and awards for participating in international congresses are granted to the majority of our students. We offer internships outside of Quebec to all doctoral students desiring such experience. Funds for these activities are offered through the CEF financial aid program for conferences and internships.
!!!FQRNT International internships program
Le Fonds Nature et Technologies wishes to support the international mobility of masters and doctoral students, who are members of established research groups. This program, which is one to three years in length, provides funds to these groups so that they may provide bursaries to graduate students for international internships lasting on average six months (minimum 2 months, maximum 12 months), according to the needs of the candidates and the groups concerned. These financial aid awards have a maximum value of $15000. This sum will be used to cover the travelling and living expenses of the student.
CEF will be able to allocate 4 to 6 awards per year to graduate students for international internships. Certain conditions apply. Candidates must be citizens or permanent residents of Canada, and Quebec residents. Internships must be in one of the following countries: France, Germany, United Kingdom, United States, Mexico, Brazil, China, Japan, India, Italy, Belgium (Wallonia or Flanders), Israel, and Catalonia (Spain).
Financial Aid Program of the CEF for conferences and internships
This program seeks to help students participate (through posters or oral presentations) in international conferences, advanced courses or internships. Only requests totalling more than $500 of admissible expenditures are eligible. To be considered, the requests may be made to the contact person at your pole before the following deadlines. Grants from the CEF thus encourage participation in costlier conferences. For less expensive conferences, you should speak directly to your adviser.
Deadlines for 2017-2018
|Summer||April 1 to August 31, 2017||March 17, 2017|
|Autumn||September 1 to December 31, 2017||August 11, 2017|
|Winter||January 1 to March 31, 2018||November 10, 2017|
Contacts - Individuals to whom you should forward your application:
- Montréal and UQO: Luc Lauzon
- Québec, UQAC and UQAR : Natacha Fontaine
- Abitibi-Témiscamingue: Suzanne Brais
The Sherbrooke pole has a separate financial aid programme for conferences and internships that is administered by the Faculty of Science, University of Sherbrooke. Please contact Marc Bélisle for more information.
Accessibility to financial aid - All full-time students registered in a graduate program under the supervision (or joint supervision) of a professor-researcher, who is a regular member of the CEF, are admissible to the financial program until the date that their final thesis or dissertation is submitted. Moreover, one financed training course must be carried out prior to the initial thesis or dissertation submission.
All student-researchers must receive financial support from their advisor with respect to expenses not supported by this program. This approval is recognized either by the signatures of the applicant and his/her director on each request, or by an electronic authorization of the director, which is sent to the person in charge of the pole concerned.
Rules specific to the training courses - The student-researcher registered for a master’s degree can be only financed for one training course within the CEF, i.e., in a laboratory of a regular member of the CEF. The student-researcher registered in a doctoral program can make a demand for an internship award without such restrictions.
Manner in which awards are allocated - All requests that are received are taken into account and assigned to one of three categories:
|Category||Maximum allowable amount **||Restriction|
|Conference with a presentation or an advanced course||Up to 50% of the acceptable entire amount *||$600 maximum for the duration of masters studies|
$1200 maximum for the duration of doctoral studies
|External training course||Up to 50% of the acceptable entire amount *||Only one request for the entire duration of a doctorate, with a $3000 maximum|
|Training course within the CEF||Up to 50% of the acceptable entire amount *||Only one request for the entire duration of a doctorate, with a $2000 maximum. Only one request for the entire duration of a masters, with a $500 maximum ***|
* Total admissible amount: the entire amount of the request readjusted after evaluation of the request. This amount must be greater than $500 for each request.
** Maximum allowable mount: maximum amount for which the student can make a request.
*** Justification of the relevance of the internship must be attached to the request.
Admissible expenditures include costs of transport, lodging and registration for conference/training course. Expenses for food are not admissible. Each demand for a bursary must include allowable expenses totaling at least $500. This expenditure is revised by the committee at the time the request is evaluated.
Calculation of expenses - calculation of living expenses is carried out according to the standards of the institution where the student is registered. The students are required to minimize their expenditures, for example, by making early airline ticket reservations in economy class, and lodging in the most affordable accommodations that are available.
In the case of internships, it is the responsibility of the student to ensure that expenses for which he/she is requesting reimbursement are refundable in agreement with university standards.
Advances - the student-researcher can make a request for an advance, after informing his/her research advisor.
Expense report - The student to whom a grant is award is required to complete an expense report upon his/her return from the conference or internship to allow the transfer of funds. The amount that will be given back to the student is defined according to the expenses that have been presented (with supporting documents) in the report, to the maximum allowable limit.
Reports, volunteers - students who have merited an award will have to contribute in various other ways to activities of the CEF. All the students who will have received a award will have to write a report regarding their participation in the conference. This report will be published in the Off the cuff section of the CEF Web site.
Other awards and financial sources
The research professionals of the CEF also maintain a list of the award offers which have crossed their desks.
The FRQNT's (Fonds de recherche du Québec – Nature et technologies) international internship aims to foster international mobility of students whose research activities are part of the scientific program of a strategic cluster funded by the FRQNT. The internship is a supplementary tool available to a strategic cluster to strengthen its position at the international level through research projects and partnerships that have already been established or which are under development.
Therefore, the CEF will allocate international internship grants to students in master's and doctoral programs, under which certain conditions apply (see document).
Please note that program rules for international internships have been reviewed.
Graduate students are:
A - Registered in Quebec
- Be a Canadian citizen, permanent resident, or a foreign student
- Be a member of the CFR (CEF).
B - Registered outside Quebec
- Be enrolled at a university outside of Quebec
- Not be registered under joint supervision at a university in Quebec
- Doing an internship with the CFR (CEF)
- Value of the award (living expenses): $2500/month (max. $15000)
- Duration of internship: 2 to 6 months
- Location of the internship: The internship must take place outside Quebec for students enrolled in a Quebec university or Quebec for students from abroad.
- Validity: the internship MUST start before March 31 2017
- Restrictions:Students who are jointly supervised by a researcher in a foreign university (co-degree) are not eligible to apply for an international internship scholarship to visit one of their home universities.
Next Deadline: December 16 2016
Students applying must transmit to the coordinator of CEF (Luc Lauzon, firstname.lastname@example.org).
Each application must include: 1. the candidate's academic record (transcripts of university studies); 2. a full CV; 3. PIN FQRNT of the student; 4. a letter of support from the director justifying the relevance of the course 5. a description of the internship project (dates, location, etc..) and his correspondence with the research program of the CFR and its integration into the international actions of CFR; 6. a detailled budget and total amount requested.
EVALUATION OF APPLICATIONS
Applications are evaluated by a committee based on the following criteria:
- The academic excellence and research aptitude of the candidate (50 points);
- The correspondence of the internship with the research program of the CFR (25 points); CEF research program
- The inclusion of the internship in the international actions of CFR (25). Describe how this internship could facilitate or increase future CEF international collaboration opportunities.